Let’s face it—we’ve all been in meetings where we try to take notes while listening and talking at the same time. It’s exhausting and, let’s be honest, we miss half the stuff. That’s exactly where AI note-taking apps step in and make your life easier.

Whether you’re a remote worker, a startup founder, or part of a big sales team, having an AI that listens, records, transcribes, and summarizes your meetings is a total game changer.

So here are 10 of the best AI note taking apps in 2025, handpicked with links, key features, and actual user opinions. At the end, I’ll also share how combining these apps with the right hardware (like Nuroum's AI-optimized devices) makes everything run smoother.

1. Otter.ai

Best for: Business meetings, team collaboration, Zoom/Google Meet sync

⭐ Features:

• Real-time transcription with speaker ID
• Generates meeting summaries and action items
• Works with Zoom, Google Meet, Microsoft Teams
• Mobile and desktop apps

💬 User Review:

“Otter is like my meeting brain. I don’t worry about taking notes anymore.” — Sales Manager, SaaS Company

2. Fireflies.ai

Best for: Voice meeting analytics and CRM integration

⭐ Features:

• Automatically joins and records your Zoom/Meet/Teams calls
• Transcribes and summarizes with AI
• Syncs with Notion, Salesforce, Slack
• Offers AI-powered search through conversations

💬 User Review:

“Fireflies helps us stay focused during calls and makes follow-ups super easy.” — Marketing Agency Owner

3. Notta.ai

Best for: Cross-device transcription and translation

⭐ Features:

• Multi-language transcription (over 100 languages)
• Imports audio, video, even YouTube links
• Works well on mobile, browser, desktop
• Real-time + offline recording

💬 User Review:

“The translation feature blew my mind. It's so helpful for global teams.” — Project Manager, Logistics

4. Supernormal

Best for: Google Meet users and fast meeting summaries

⭐ Features:

• AI joins Google Meet and records
• Instantly generates smart summaries
• Integrates with Slack, Notion, and HubSpot
• Automatic meeting note emails

💬 User Review:

“It feels like I have a virtual assistant that handles all my meetings.” — Founder, Startup Team

5. Sembly AI

Best for: Teams needing detailed meeting insights

⭐ Features:

• Records and transcribes meetings with advanced accuracy
• Identifies action items, sentiment, and keywords
• Exports to PDF or syncs with project management tools

💬 User Review:

“Sembly helps our team not only remember what was said, but understand how people felt during the meeting.” — HR Lead, Mid-size Company

6. tl;dv

Best for: Startups, async teams & recording highlights

⭐ Features:

• One-click highlight creation during live calls
• AI-generated recaps
• Timestamped notes
• Free plan includes unlimited recordings

💬 User Review:

“We work across 4 time zones. tldv makes catching up painless.” — UX Designer, Remote Startup

7. Avoma

Best for: Sales teams, coaching, and CRM workflows

⭐ Features:

• AI summarizes discovery, demo, and deal review meetings
• Highlights speaker behavior and talk ratio
• Connects with Salesforce, HubSpot
• Offers coaching insights

💬 User Review:

“Our sales team saves hours every week. Plus we’re actually using the call data now.” — VP of Sales

8. Fathom

Best for: Free Zoom meeting transcription

⭐ Features:

• 100% free AI meeting assistant
• Automatically joins, records, transcribes Zoom meetings
• Sends summaries and highlights to email or CRM
• Works without needing a team subscription

💬 User Review:

“It’s insane that this is free. Makes me wonder why I ever took manual notes.” — Freelance Consultant

9. Airgram

Best for: Meeting agendas, collaborative notes

⭐ Features:

• Shared meeting agenda builder
• Real-time transcription with speaker labeling
• AI-generated meeting minutes
• Works with Zoom and Google Meet

💬 User Review:

“Best AI note taking app for teams that want to plan meetings in advance.” — Scrum Master

10. MeetGeek

Best for: Startups and growing teams that meet often

⭐ Features:

• Auto-record, transcribe, summarize
• Smart reminders and calendar integration
• Free plan with generous limits
• Visual dashboards for meeting history

💬 User Review:

“I can look back at every single meeting and pull out action items with a few clicks.” — Operations Director

🎯 Want Accurate Meeting Notes? Don’t Forget the Right Hardware

No matter how smart your AI note taking app is, it’s only as good as the audio quality it receives. That’s where professional-grade tools like Nuroum’s headsets and cameras make all the difference.

🎧 HP31D Business Headset

• Clear voice pickup with dual ENC (Environmental Noise Cancellation)
• Perfect for virtual meetings, interviews, and team calls
• Plug-and-play for Zoom, Google Meet, Microsoft Teams

📸 All-in-One Camera 360 Pro

• 360° video capture with intelligent auto-framing
• Ideal for hybrid team meetings and in-person brainstorms
• Pairs perfectly with AI note taking apps to ensure no voice is lost

With the HP31D headset and the 360 Pro camera, your AI-powered meeting assistant can finally work with crystal-clear input—making every transcription smarter, every highlight sharper, and every team call more productive.

👋 Final Thoughts

AI note taking apps are no longer “nice-to-have”—they’re essential. They save time, boost accuracy, and make your team smarter. But for the best results, pair your app with hardware that was built for clear, intelligent conversations.

Looking to upgrade your workflow? 👉 Start with HP31D Headset and 360 Pro Camera today.